Ricoh's Intelligent eDiscovery Blog

Load Files: Encoding Basics and Key Delimiters

Jun 23, 2020 1:06:42 PM | Michael Truelove

Load files are specifically formatted files that contain links to native documents, images and the OCR/Full Text of a document. As the name suggests, they are used to "load" documents processed in an eDiscovery tool to get the data into a review-able format.

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Topics: Tuesday's Tip

5 Ways to Deal with Large Data Dumps

Apr 21, 2020 10:24:27 AM | Esther Labindao

“Help! I received 1 TB of data from my client and I don’t know what’s in there and what’s relevant!”

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Topics: Tuesday's Tip, Unstructured File Analysis

What's your backup plan?

Mar 31, 2020 10:43:50 AM | Michael Truelove

Today is World Backup Day an annual reminder to backup all your critical data. You likely know how important it is to routinely back up all your devices; it’s a trusty way to mitigate risk, anticipate unexpected events and align your work and your organization’s continuity plan. However, as someone who’s worked with data collection for litigation for over a decade, I can tell you one thing with certainty: not all back-ups are equally useful.

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Topics: Tuesday's Tip, Michael Truelove, Unstructured File Analysis

Everything You Need to Know About Production Protocols

Feb 25, 2020 9:32:28 AM | Laura Clewley

Whether you know it as a production protocol, discovery plan or exchange guideline, establishing a formal method of exchanging documents is essential when it comes to a seamless case production. For the sake of continuity, we’ll refer to them as “production protocols” in this blog.

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Topics: Tuesday's Tip, Laura Clewley

Why is it Important to Track Custodians?

Jan 21, 2020 1:01:23 PM | Laura Clewley

Imagine you’re working with a file that has a collection of over twenty custodians. In the midst of processing and culling the data, further information is found. If the custodian information had been tracked up to this point, it’s a quick and easy job to include the new documents. If the custodian information hasn’t been tracked, segregating specific custodians could be a timely process – especially if the collection is actively being processed by a team. Today we're sharing why it’s important to track custodians, along with the secret to guaranteeing they're tracked with every document review. 

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Topics: Tuesday's Tip, Laura Clewley

How to Collect, Copy and Move Data Without Changing its Metadata

Dec 17, 2019 11:00:18 AM | Michael Truelove

Metadata is data about data. In a Word file, the document contains all of the data: words, put into paragraphs, displayed on pages. But, as we know, behind the scenes Word also keeps metadata about the document including the author’s name and the date it was created, modified and printed.

In today's Tuesday Tip, we'll be showing you how to collect, copy and move data without accidentally changing the hidden (and extremely important) details about the file. While most eDiscovery tools won’t capture unusual metadata, you can create your own custom fields in Word. These additional fields will allow you to keep track of information that may be useful or pertinent for future reference.

Keep reading to learn how to properly manage your files during the data collection process. 

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Topics: Tuesday's Tip, Michael Truelove

Boolean Searches 101: How to locate the documents you actually need

Nov 19, 2019 1:54:40 PM | Michael Truelove

Have you ever run a complex Boolean search and didn’t know why some documents were showing up in the results?

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Topics: Tuesday's Tip, Michael Truelove

Tuesday Tip: Creating a Formula for Padded Zeros in Excel

Oct 22, 2019 3:43:53 PM | Michael Truelove

In a previous Tuesday’s Tip post, we explained what padded zeroes are and how to add them in Excel using apostrophes or by setting the format of the field. Today, we’re sharing an alternative way you can create padded zeros – this time by using a formula. Keep reading to see how you can do this in three easy steps, and (once you’ve got that down pat) how to combine all the steps into one single formula.

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Topics: Tuesday's Tip, Michael Truelove

Tuesday's Tip: The Critical Questions You Need to Ask When Assessing your eDiscovery Process

Mar 19, 2019 4:13:48 PM | Marketing

Our team of eDiscovery specialists tackle your frequently asked questions and pressing "in the trenches" legal tech topics.

I recently attended a webinar presented by EDRM and Exterro on “How to Evaluate & Improve your eDiscovery Process”. Below are some insightful key questions the presentation outlined, which should be considered if you are assessing your own eDiscovery workflows.

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Topics: Tuesday's Tip, eDiscovery Solutions

Tuesday's Tip: Document Discovery Across Canada

Feb 19, 2019 3:00:00 PM | Marketing

Our team of eDiscovery specialists tackle your frequently asked questions and pressing "in the trenches" legal tech topics.

Tuesday's Tip #6 - Document Discovery Across Canada:

A major component of eDiscovery is the exchange of documents between parties. Often times we are working within in our own jurisdictions, however there are certain cases where you may be dealing with a case in another province. Just like the rules which vary across provinces and territories, so too does the terminology that lists the documents you’ll be disclosing.

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Topics: Tuesday's Tip